XYN Technology delivered "Three Majors and One Large Decision System" to Binzhou Municipal People's Government, building a government system for compliance management of major decision matters scenarios with a focus on agenda submission, meeting minutes, decision audit trails, and supervision tracking. The project does not aim to pile up features; instead, it first clarifies verifiable business objects, state transitions, and permission boundaries, then delivers a system that can go live and be operated.
Project Background and Challenges
Binzhou Municipal People's Government faced a core challenge in advancing compliance management of major decision matters: cross-department coordination was difficult, process traceability was insufficient, and public service and supervision paths were too long. Continuing with spreadsheets, instant messaging, and offline documents could not support scaled processing or retain reviewable process data. Building "Three Majors and One Large Decision System" creates a unified business entry point: materials/tasks are versioned, progress is queryable, and accountability is traceable.
Implementation Goals
For front-line staff: shorten the path from agenda submission to meeting minutes, reducing repeated explanations and back-and-forth resubmissions; for management: view progress on decision audit trails and supervision tracking by organization, time, and status, using system data directly in meetings and supervision. External service modules also consider mobile accessibility and message notifications to reduce missed tasks and timeouts.
Solution Capabilities and Business Path
The system is delivered as a government system. The information architecture is designed around the real processing objects of "Three Majors and One Large Decision System": first connect the main path of agenda submission and meeting minutes, then extend to decision audit trails, supervision tracking, and analytics. Field validation, role permissions, and operation audit trails are incorporated at the design stage to avoid adding compliance capabilities after go-live; interfaces are reserved when integration with existing systems is needed, reducing secondary rework costs.
| Dimension | Goal / Characteristic | Description |
|---|---|---|
| Business | Three Majors and One Large | Online closed loop around core business |
| Process | Compliance audit trail | Configurable and trackable workflows |
| Role | Tiered permissions | Role-based permissions with auditable operations |
Key Processing Workflow
After entering the system, users complete registration/product selection, material or task submission, review or fulfillment processing, and result feedback with archive lookup according to business rules. Key nodes support configurable to-dos and reminders; the admin side aggregates by time, status, and organization to support evaluation and review. Go-live delivery includes requirements confirmation, prototypes, deployment, training, and issue response; master data is maintained by the client operations team, while XYN Technology handles defect fixes and minor requirement iterations.
Implementation Results
After go-live, Binzhou Municipal People's Government achieved online collaboration and process visibility in compliance management of major decision matters-related business. Items flow online with traceable supervision, giving management data-backed review. Along main paths such as agenda submission and meeting minutes, front-line feedback became clearer and management could review by status. Reports, message notifications, or open APIs can be extended as business changes, protecting prior investment.
Project access: continuously used and operated by the client.